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Expense Invoice Approval

Control non-PO invoices without slowing down the business

Expense Invoice Approval provides a structured way to review, approve, and process supplier invoices that aren’t linked to a purchase order.

The Value
Features of Expense Invoice Approval
Customer Testimonials
FAQ

The Value of Expense Invoice Approval

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faster approval cycles for non-PO and expense invoices

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greater visibility across ad-hoc and operational spend

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fewer approval bottlenecks through automated workflows

Features of Expense Invoice Approval

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Digital Invoice Circulation
Route invoices electronically to the right approvers instead of relying on emails, spreadsheets, or paper sign-offs.
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Configurable Approval Workflows
Define approval paths based on invoice value, department, cost centre, or spend type.
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Clear Audit Trails
Maintain a complete record of approvals, comments, and decisions for compliance and reporting.
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Faster Invoice Resolution
Reduce delays caused by missing approvals or unclear ownership.

”If our clients can produce a file in any format and get it to B2BE they’ll build the translation maps and transfer it to our format. That works in reverse with our invoicing. Some ERP system autofax so we get them to produce a file which is sent by email to B2BE who convert it for us.”

Darryl Stewart — e-business Development Specialist. 3M

“With the orders coming in by EDI, our phone lines have been freed up and about 50% of our calls are now with our end consumers.”

Suman Mistry — Information Systems Manager. Mitre 10

Frequently Asked Questions

What is Expense Invoice Approval used for?
Expense Invoice Approval manages invoices that are not backed by a purchase order, ensuring they are reviewed, approved, and processed in a controlled, auditable way.
What types of invoices does this apply to?
It’s designed for non-trade and indirect spend such as utilities, maintenance, professional services, repairs, and ad-hoc operational expenses.
How does this reduce manual effort in finance teams?
Invoices are automatically routed to the right approvers, with clear visibility of status and history, removing email chains and manual chasing.
How does this reduce manual effort in finance teams?
Invoices are automatically routed to the right approvers, with clear visibility of status and history, removing email chains and manual chasing.
Can this be used alongside matching and AP automation?
Yes. Expense Invoice Approval complements AP Automation by handling non-PO invoices while matched invoices flow through automated processing.

Bring structure and control to non-PO invoices with Expense Invoice Approval.