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Document Digitisation Process

Convert paper and PDF invoices into accurate, digital data

Document Digitisation Process (DDP) converts supplier invoices received in paper, PDF, or scanned formats into structured, digital data ready for processing.

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The Value
Features of Document Digitisation Process
Customer Testimonials
FAQ

The Value of Document Digitisation Process

0 %

data accuracy with double-key validation

60- 0 %

reduction in internal data entry effort for AP teams

2- 0

business day turnaround for invoice digitisation

Features of Document Digitisation Process

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Multi-Format Invoice Capture
Digitise supplier invoices received via paper, email attachments, PDFs, and scanned documents.
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Double-Key Validation for Accuracy
Invoices are independently keyed twice and validated to ensure exceptional data accuracy before delivery.
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Structured, ERP-Ready Output
Deliver clean, structured invoice data directly into your ERP or AP system.
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Defined Service Levels
Predictable turnaround times provide confidence and operational consistency for finance teams.
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Transitional Digitisation Capability
Use DDP to digitise invoices quickly while planning longer-term automation through eCapture, Web Trader, or Managed EDI.

“A very complex process has been simplified, Users see only what they need to see and the system is intelligent. ”

Don Ponsford — Inbound Market Manager. NZ Post

“ B2BE were proactive, they came out to see us and wanted to understand our business – and they were also more widely used by the people that we wanted to trade electronically with.”

Suman Mistry — Information Systems Manager. Mitre 10

Frequently Asked Questions

What is Document Digitisation used for?
Document Digitisation converts supplier invoices received in paper, PDF, or scanned formats into accurate, structured digital data ready for processing.
When is Document Digitisation the right solution?
It’s ideal when suppliers are not yet able to submit invoices digitally, or when businesses need a fast, reliable way to remove manual data entry while planning longer-term automation.
How accurate is the digitised invoice data?
Invoices are captured using controlled digitisation processes with validation checks to ensure high accuracy before data is delivered to your finance systems.
Does this integrate with AP Automation and matching?
Yes. Digitised invoices can feed directly into Accounts Payable Automation, matching workflows, and approval processes.
Is Document Digitisation a long-term solution?
It can be used as both a transitional and ongoing solution, allowing finance teams to digitise invoices immediately while gradually moving suppliers to eCapture, Web Trader, or Managed EDI.

Digitise supplier invoices accurately with Document Digitisation Process.

Book a Discovery Call