Overview
Canterbury District Health Board is rolling out a low cost but highly effective e-procurement system from B2BE to keep track of Purchase Orders and put an end to laborious manual faxing.
CDHB has been using the Chairman Finance and distribution system from Logical CSI.
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The Challenge
Systems accountant Mr Les Reynolds reckons the board was sending out over 200 forms a day by fax which meant purchasing officers had to stand over the fax machine, key in the number and wait for confirmation that it had gone through. “We calculated that across the organisation the time taken amounted to about half a person a year.”
The Solution
Starting in January the central purchasing department which provides general supplies for the Board were able to order everything from bulk plastic bags and stationery to surgical gloves, needles and scalpel blades using the new automated approach. “We can track down the whole process from when the Purchase Order was sent to B2BE and when they passed it on to the suppliers and now have much better control over our inventory and the purchasing process. “This has saved us an immense amount of time and so we’re now rolling out to the pharmacies and operating theatres. We’re also looking into the possibility of using the B2BE system to receive shipment and Invoice information back in to our systems from suppliers,” says Mr Reynolds.
The Result
Starting in January the central purchasing department which provides general supplies for the Board were able to order everything from bulk plastic bags and stationery to surgical gloves, needles and scalpel blades using the new automated approach.
“This has saved us an immense amount of time and so we’re now rolling out to the pharmacies and operating theatres. We’re also looking into the possibility of using the B2BE system to receive shipment and Invoice information back in to our systems from suppliers,” says Mr Reynolds.