Email Gateway Solutions
The B2BE Email Gateway solution is a fully independent solution to send your business documents to customers or suppliers via email. The solution can also be incorporated into a broader Document Management solution to help ensure 100% of your organisations outbound documents are electronic.
If you want to send Invoices to customer’s or purchase orders to suppliers, for example you can combine email with EDI and print management (for customer invoices) to ensure you can deliver the documents in the most efficient and cost effective way and ensuring you have flexibility, particularly with customers, to send based on how they wish or want to receive documents.
One of the problems with email document distribution is ensuring the email address is accurate and remains so. What is entered in your system is maintained and any bounce-backs go to the right place, if indeed the recipient mail server sends bounce-backs. Email address maintenance becomes key in ensuring the documents get to the right person or department.
With all document management solutions there are always reasons documents need to be resent, the customer has lost an invoice, a purchase order has been updates. Being able to resend documents via email and to manage this, particularly with client invoices where it needs to be identified as a copy isn’t always easy and if it became manual it is prone to human error.
Without automation, emailing documents consistently and at the right time to the right place isn’t practicable.
Ideally emailed documents are automated with bounce back capabilities and email consistency and validation to ensure accurate receipt and better streamlining of document processes.
Our Email Gateway solution allows you to send documents electronically where the recipient cannot support an EDI solution, giving you greater document management capabilities.
Auto Document Formatting
B2BE’s rule based validation can automatically notify you when an email address of the recipient isn’t structured correctly so it can be rectified so any further documents are sent to the right recipient.
The B2BE Email Gateway also supports the re-transmission of documents via email. Whether they want via email initially or not. It’s simple to select the document and resend it to a recipient with a single click.
Alerts and Notifications
Audit and Visibility
The Email Gateway also gives great visibility of the documents sent via email, who they were sent to, when and an audit trail to ensure there is full visibility and control.
Any format any receiver
Managing receivers and formats, even within the context of email documents is not always straight forward. Some customers or suppliers may need different formats and in fact need documents sent to different receivers. Or via email and EDI in some cases. B2BE’s solution means ease of use and can handle anything you wish to send or a receiver wants to receive.